OPERATIONS
HOW TO DISPOSE OF SURPLUS ASSETS
The Department can only handle requests for disposal of assets that it receives from the accountant in General Ledger who maintains the records of all Hospital assets. While it can be useful for a department to notify Materiel Disposition of an intention to dispose of an asset, particularly if the department plans to dispose of several furniture items or large equipment, it is prohibited from picking up assets until the transfer/disposal process is complete.
Please protect our employees by disinfecting any assets that could contain bio-hazardous material.
HOW TO DISPOSE OF COMPUTERS AND OTHER DATA STORAGE DEVICES
Due to the Hospital’s sensitivity to patient, employee and corporate privacy information, computers and other devices that store data receive special handling from the Department. The Medical Center’s Information Services Security Officer has developed new protocols and work flow for the most secure method of disposing of those assets. Department managers should understand that the devices are their responsibility until they properly enter that work flow. Managers will be advise of the new process for the new fiscal year.
HOW TO REQUEST AN ASSET IN THE WAREHOUSE
1. Telephone or email the staff of the Department to find out if the needed asset is available in stock. Inspect the condition of the asset prior to delivery—while redeployment of assets back to the Hospital is the most favored way of disposing of them, after the asset is delivered, it cannot be sent back to the warehouse until its final retirement.
2. Visit the Materiel Disposition web site and view the assets currently available for redeployment.
3. Visit the warehouse in order to ascertain the condition of the asset and confirm that it meets your need.
4. Order the asset you want either on-line, by telephone, or by email using the Department’s asset identification number.
HOW TO REQUEST TABLE/CHAIR SET UPS
Simply call or email Jimmy Koonts at least 7 days in advance of the event and provide the following information: your name, your department, your extension, where the event is taking place, when, and how many of each item you will need.
HOW TO REQUEST A MOVE
Call or email Jimmy Koonts at least 7 days in advance of the move and provide the following information: your name, your department, your extension, where the items to be moved are and where they need to go, when and how many items there are. Desks, bookcases, and file cabinets must be emptied prior to the move crew’s arrival. Be advised that computer and data storage device disposition take priority over moves.
HOW TO REQUEST A DONATION
All requests for donations to charitable organizations require the approval of a division vice president. Please include the charity’s name, physical address, mailing address, telephone and other contact information and the name of the responsible person at the charity. Please include a list of items that the charity is requesting. The Department does not make deliveries so arrangements must be made to pick up the items.
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